Parking Compliance Rules and Regulations

Category: Transportation & Parking
Title: Parking Policy
Responsible Unit: Department of Transportation & Parking
Effective: September 20, 2023
Revision History: Prior Parking Compliance Rules and Regulations for BOG Policy 28 (revised March 13, 2015)

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1. Purpose and Scope

1.1. Purpose. This policy addresses vehicular and motorcycle parking at West Virginia University and its divisional campuses (“WVU”) in accordance with BOG Finance and Administration Rule 5.7 – Regulation of Parking, Transportation, & Fleet.

1.2. Scope. This policy applies to all faculty, staff, students, visitors, vendors, and all person(s) who park at WVU. WVU Parking Management shall be responsible for enforcement of this Policy.

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2. Parking Permits

2.1. Eligibility and Issuance:

• 2.1.1 A permit is required for motor vehicles and motorcycles to park in a permitted space on campus. Faculty, staff, and students are eligible to apply for a permit. All WVU employees who require a permit shall obtain multiyear parking permits through payroll deduction only.
• 2.1.2 As further set forth in Section 9 of this policy, the issuance of accessibility permits will be done in compliance with the Americans with Disabilities Act (“ADA”), WVU rules and policies, and other applicable laws.
• 2.1.3 As further set forth in Section 11 of this policy, the lots associated with College Park, University Place, University Park, and Vandalia Apartments (collectively “University Apartments”) shall be independently managed as a part of those residential communities. All requests for permits in any of the lots associated with University Apartments shall be directed by Parking Management to the applicable University Apartments leasing office.
• 2.1.4 Permits will not be issued or renewed to persons with outstanding balances for violations of any parking policies or procedures.

2.2. Nontransferable. A permit is registered to a specific customer and vehicle(s) and is nontransferable. Permits are not valid in hourly paid parking areas under any circumstances. Permits are property of WVU and must be returned to the Parking Management Office to receive any applicable refund. Any unauthorized use of a permit is considered a violation and is subject to fines, penalties, and revocation.

2.3. Purchase: Employee parking permits are issued based on availability through the Parking Management Office located in Mountaineer Station. Student parking permits are issued based on availability and can be purchased online at https://transportation.wvu.edu/ or at the Parking Management Office. Only one permit will be issued per person.

2.4. Payment: All eligible employees will be required to complete a payroll deduction authorization in order to purchase a permit. It is the employee’s responsibility to terminate payroll deduction and return the permit prior to their last day of employment. Students may pay for permits and fines with cash, credit, debit cards, or check.

2.5. Renewal: Employee permits will be automatically renewed each August and are valid through July 31 of the following year. Student permits can be renewed online for each academic year beginning in March. All student permits are valid August 1 through July 31.

2.6. Display: Permits must be attached on the vehicle’s lower front driver side windshield (near the inspection sticker) facing outward so that it can be seen clearly from the exterior of the vehicle. Hangtag permits must be displayed facing outward on the rearview mirror. Motorcycle permits may be displayed on the front forks or in a permit holder sleeve attached to the bike. Sleeves are available for purchase at the Parking Management Office. Failure to properly display the permit is a parking violation.

2.7. Temporary Parking: Parking Management will make determinations on temporary parking based on required travel within campus, frequency of travel within and outside of campus, work hours, and safety, among other considerations.

2.8. Fraudulent Use: Stealing, altering, or duplicating parking permits for the purpose of obtaining parking services under false pretenses is considered a violation and subject to a fine and/or prosecution.

2.9. Refunds: Permits must be returned to the WVU Parking Management Office to terminate associated charges or fees and/or receive a refund. An employee separating from WVU is required to return the permit to the Parking Management Office. Any permit obtained under false pretenses shall be revoked without a refund. All refunds will be processed in accordance with the West Virginia State Auditor’s policies and procedures.

2.10. Lot Full: The purchase of a permit does not guarantee a parking space in a specific area or space. Lack of space is not considered a valid reason for violation of a policy or regulation. Please notify the Parking Management Office if you are unable to find space in your permitted area. Please see section 10.4 for Parking Management contact information.

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3. Parking Across Campus

3.1. Parking across campuses is permitted on a limited basis. Abuse of these inter-campus parking privileges may result in fines and/or suspension of the parking permit.

3.2. WVU employees may park in the following permitted areas on a temporary basis. “Temporary basis” is defined as not more than one consecutive day of parking in the same area.

• 3.2.1. Downtown Permits are valid on a temporary basis in the following lots on campus:
• Area 42 (Law School)
• Area 45 (CAC)
• Area 46 (Evansdale West- beside Greenhouse)
• Area 77 (Evansdale North-beside CPASS & Rec Center)
• Area 81 (Mountaineer Station)
• Area 52 (CRRB)
• Area 85 (HSC)

• 3.2.2. Evansdale Permits are valid on a temporary basis in the following lots on campus:
• Area 5 (Downtown - in the loop)
• Area 7 (Downtown - beside Stansbury Hall)
• Area 42 (Law School)
• Area 81 (Mountaineer Station)
• Area 52 (CRRB)
• Area 85 (HSC)

• 3.2.3. HSC Permits are valid on a temporary basis in the following lots on campus:
• Area 5 (Downtown - in the loop)
• Area 7 (Downtown - beside Stansbury Hall)
• Area 42 (Law School)
• Area 45 (CAC)
• Area 46 (Evansdale West - beside Greenhouse)
• Area 77 (Evansdale North - beside CPASS and Rec Center)
• Area 81 (Mountaineer Station)
• Area 52 (CRRB)

• 3.2.4. One Waterfront Place and Law School Permits are valid on a temporary basis in the following lots on campus:
• Area 5 (Downtown - in the loop)
• Area 7 (Downtown - beside Stansbury Hall)
• Area 45 (CAC)
• Area 46 (Evansdale West - beside Greenhouse)
• Area 77 (Evansdale North - beside CPASS and Rec Center)
• Area 81 (Mountaineer Station)
• Area 52 (CRRB)
• Area 85 (HSC)

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4. Permit Designation

4.1. General Permits: Permits for employees and students that list a specific area. Most permit designations are not valid in ADA spaces unless otherwise noted.

4.2. 75 Permits: Valid for the employee ADA spaces in the homebased parking area listed on the front side of the permit.

4.3. 90 Permits: Permits for the President, Vice-Presidents, and Administrators that are valid in any area on campus, except in ADA spaces.

4.4. 92 Permits: Permits for Departments only. Valid in Downtown areas 1, 5, 11, 80 and all Evansdale areas, except in ADA spaces.

4.5. 94 Permits: Permits for Directors, Associate Directors, Assistant Directors, Managers, and other individuals who are required to travel to other campuses and are valid in Areas 1, 5, 6, 7, 9, 80, 81, and all Evansdale areas on a temporary basis, except in ADA spaces). Must have pre-approval. Homebase will be designated on the permit.

4.6. 98 Permits (Vendor): Permits for vendors that are valid in Areas 1, 5, 6, 81, and all Evansdale areas, except ADA spaces.

4.7. Motorcycle Permits: Valid in any motorcycle space in a permitted lot on campus. An employee with a parking permit may park in a motorcycle space or a regular space in the designated area if their permit is properly displayed. Motorcycle permits are not valid in short term/hourly parking areas.

Professor Emeritus Permits: Permits for retired employees with Emeritus status. Homebase will be designated on the front of the permit.

4.8. Press Pass: Valid in areas 1, 6, 7, 80, 81 and all Evansdale areas, except in ADA spaces.

4.9. Visitors Permits: Available upon request for visitors, where space allows.

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5. Short Term Hourly Parking

5.1. Short term hourly parking is available across campus.

Downtown

Note: * Rates may vary at different times

Evansdale

Health Sciences Center

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6. Parking Citations

6.1. Citations may be issued for, but not limited to, the following:

• 6.1.1. Parking in any permitted, paid, or restricted parking area without a valid permit.
• 6.1.2. Parking in any areas unauthorized by the permit on display.
• 6.1.3. Parking in an area inconsistent with the posted hours or other restrictions, unless a specific accommodation is granted by Parking Management or UPD.
• 6.1.4. Parking in short-term lots without paying the parking fee and/or having an expired ticket.
• 6.1.5. Blocking service or emergency vehicles, roadways, fire lanes, crosswalks, or fire hydrants.
• 6.1.6. Parking on sidewalks, in grass, on yellow lines, at yellow curbs/bumper blocks, in no-parking or non-designated parking areas, in loading and unloading areas, in bus loading and unloading zones, or in areas that block entrances to or exits from buildings.
• 6.1.7. Students or employees parking in visitor areas.
• 6.1.8. Failure to park within marked spaces in lots where spaces are marked.
• 6.1.9. Entering any area of the campus that has been closed by the use of barricades or other traffic devices.
• 6.1.10. Parking vehicles so that decals, permits, or license plates cannot be seen or are not displayed on the vehicle.
• 6.1.11. ADA parking violations.

6.2. Additional citations may be written every three hours.

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7. Fines and Penalties

7.1. Parking Management is authorized to assess and collect fines and penalties for violation of parking policies and regulations to the fullest extent authorized under applicable BOG Rules and other laws.

7.2. Fines and penalties at each WVU campus may vary and are set in compliance with WVU Rules, Parking policies and procedures, and applicable laws. The assessment, collection, and payment of fines and penalties are listed below.

• 7.2.1. Citations shall serve as the first and only form of notification of violation.
• 7.2.2. Employees with outstanding fines and/or other pending violations may be subject to revocation of permit without refund, the inability to renew parking permits, and other restrictions.
• 7.2.3. Students with outstanding fines and/or other pending violations may be subject to an academic hold that prevents them from registering for classes, receiving transcripts, revocation of permit without refund, and other restrictions.
• 7.2.4. Sanctions for failure to pay a fine or penalty may include issuance of an arrest warrant or summons to appear in court and/or referral to a collection agency in accordance with WVU Rules, policies, regulations, and applicable state law. Methods for payment, include cash, check, money order, credit card, and/or online payments.
• 7.2.5. Additional penalties and restrictions may be placed as appropriate on an individual or vehicle(s) under circumstances not noted in this section.
• 7.2.6. The individual associated with a parking permit or the vehicle(s) is responsible for resolving all aspects of the violation.

7.3. Appeal of citation(s) or fine(s)

• 7.3.1. All appeals must be filed within ten (10) business days from the date of the citation. A citation does not need to be pre-paid in order to file an appeal. The violator is responsible for taking the appropriate actions to resolve the citation. Failure to file an appeal within this time will result in the violator’s forfeiture of the appeal.
• 7.3.2. All appeals must indicate the citation number(s) of the violation(s) being appealed and present the appellant’s arguments to have the Notice of Violation voided. The Appeals Officer will undertake an impartial review of the circumstances surrounding the issuance of the citation(s) and provide a decision to Parking Management, which will then notify the appellant.
• 7.3.3. If the citation is dismissed through the appeal process, WVU Parking Management will refund the total amount due. The burden of proof in the appeal rests with the appellant. Denial of an appeal makes the designated fine due and payable by the designated due date.
• 7.3.4. The parking appeals process shall be for campus parking violations only. City, county, or state parking and traffic citations are handled within their own jurisdictions.
• 7.3.5. The following are not grounds for appeal:
• 7.3.5.1. lack of available parking;
• 7.3.5.2. unfamiliarity with University parking rules, policies, and regulations;
• 7.3.5.3. short time in violation area;
• 7.3.5.4. failure to observe posted signs;
• 7.3.5.5. class or instruction ran late;
• 7.3.5.6. anyone other than Parking Management or parking lot attendants directed you to park in violation area;
• 7.3.5.7. non-receipt of the citation(s).
• 7.3.6. Citation Types and Fees

Other citations may be assessed as appropriate (please visit the transportation and parking website: transportation.wvu.edu/parking/parking-citations).

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8. Towing and Impoundment

8.1 A vehicle may be subject to towing and/or impoundment for any of the following reasons or circumstances:

• 8.1.1 The vehicle has $100.00 or more in unpaid citations;
• 8.1.2 The vehicle is subject to three or more unpaid citations and is parked without a valid permit in a lot associated with University Apartments;
• 8.1.3 The vehicle is parked in an ADA designated space without the proper permit;
• 8.1.4 The vehicle is parked on any WVU campus road, driveway, parking facility, or area in a manner which violates posted rules and substantially impedes the flow of traffic or endangers the health and safety of others, including but not limited to, parking in a fire lane; or
• 8.1.5 For other reason(s) authorized by law or in violation of WVU Rules, policies and procedures.

8.2 Towing shall be conducted in compliance with WVU’s Towing Procedure.

8.3 Until payment of violations is received, Parking Management may retain possession of the vehicle and shall have a lien on the vehicle for the amount due, as authorized by West Virginia Code Section 38-11-14.

8.4 Parking Management shall provide a method for identifying vehicles which are subject to towing based on outstanding citations. Vehicles shall be identified as subject to towing before they are towed based on past due citations. Towing for any other authorized reason may occur with or without advance posting. WVU shall have no obligation to inform owners individually that their vehicle is subject to towing.

8.5 All outstanding citations must be paid in full prior to the release of an impounded vehicle. It is the responsibility of the individual whose vehicle has been towed/impounded to reimburse WVU for all towing and impoundment costs.

8.6 Any associated campus restrictions shall not be lifted until payment is made.

8.7 The WVU Fleet Manager will be responsible for the disposal and recovery of all costs related to any abandoned and/or towed vehicle in accordance with applicable law.

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9. ADA Parking

9.1. An accessibility or ADA permit may only be used by the person to whom it is issued or when that person is being picked up or dropped off on campus. For more information on obtaining an ADA permit, please contact the WVU Office of Student Accommodations at 304-293-6700 or visit osa.wvu.edu/accommodations/transportation.

9.2. Persons with valid state issued accessibility placards or plates legally issued may park in designated visitor ADA spaces on campus. Area 75 permits are required for designated employee ADA spaces on campus.

9.3. ADA spaces are not to be used to drop off or pick up materials by persons not having valid permits to park in ADA spaces.

9.4. Persons violating ADA parking rules and laws shall be subject to the penalties listed in these rules and provided in state code and federal law.

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10. Miscellaneous

10.1. Property Loss: WVU is not responsible for fire, theft, damage to or loss of any articles or vehicles.

10.2. Office Hours: Parking Management Office is open Monday-Friday 8:15 am-4:15pm, except for WVU holidays or other closures notified in advance.

10.3. Permit Pick Up: Permits purchased online after the mail out deadline must be picked up during normal business hours.

10.4 Questions: Parking related questions, including information on overflow parking should your designated lot be full, should be directed to the Parking Management Office at 304-293-5502.

• Website: transportation.wvu.edu/parking
• Twitter: @WVUparking
• Facebook: facebook.com/WVUparking

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11. University Apartments

11.1. Applicability and Exceptions: Unless otherwise noted in this section, the following lots associated with University Apartments shall be managed in a manner consistent with other WVU lots:

• Area 3 (Vandalia)
• Area 18 (University Place Garage)
• Area 30 – Lower (College Park)
• Area 30 – Upper (College Park)
• Area 35 (Vandalia Garage)
• Area 67 (University Park)
• Area 68 (University Park)
• Area 26 (Garage parking area located beneath University Place)

11.2. Eligibility and Issuance: Parking permits are not guaranteed and only available on a first come, first serve basis. When possible, residents of the University Apartments community associated with a particular lot will be given preference over other faculty, staff, and students. No parking permit will be issued for more than one academic year at a time (August 1 through July 31). Multiple permits may be issued to an individual for lots associated with University Apartments at the discretion of the applicable University Apartments leasing offices.

11.3. Purchase and Renewal: Parking permits are issued and renewed based on availability through procedures established by the applicable University Apartments leasing office.

11.4. Payment and Refunds: In addition to other available methods, student payments (and refunds) for permits may be processed through Student Accounts.

11.5.Parking Rates: Rates shall be determined annually by management of University Apartments.

11.6. Towing: A vehicle without a valid permit may be subject to towing and/or impoundment from a lot associated with University Apartments if the vehicle is subject to three or more unpaid citations, regardless of the outstanding unpaid balance due for the unpaid citations.

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12. Authority

12.1. West Virginia Code § 18B-4-6; West Virginia University Board of Governors Finance and Administration Rule 5.7 - Regulation of Parking, Transportation, and Fleet

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13. Superseding Provisions

13.1. This policy supersedes and replaces Parking Compliance Rules and Regulations for BOG Policy 28 (revised March 13, 2015)